Meaningful Use of an Electronic Medical Records System

Healthcare Training Resource
June 6, 2013 — 1,114 views  
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Electronic medical record systems (EMR) are eliminating paper charts. These digital charts contain the patient’s medical history from a doctor’s office or a hospital record. The EMR digital record is used by physicians for diagnosis and treatment. There are many advantages to using a digital chart, as all the information is easily accessed, and the cost of paper charts is eliminated.

As EMR records are becoming more common in hospitals and in doctor’s offices, there are some great advantages for medical records directors. There is a lot of time saved in not having to retrieve or file charts, thin or reorganizing them; plus, records are not misplaced. 

A Director of an EMR system is accountable for overseeing the installation and the testing of all systems that are required to provide the input and output that is generated by the EMR system. The EMR program will allow the director to oversee project management and plan budgets. The system allows the director to collaborate with departmental directors, physician, executives and vendors.

Information Technology (IT) managers who work in hospitals manage multiple projects more efficiently by using EMR and/or electronic health records (EHR). They must ensure statistics are meaningful and that budgets, plus standards are met on time. These managers provide programming and analysis report using the EHRs. 

A medical coder is responsible for completing all coding fields, which is based on the patient’s care report (PCR). Utilizing EMR, the coder is using electronic data, which they will review and update the non-coded fields to complete the records. Accuracy is now possible and essential as it can have a negative impact on accounting otherwise.

Compliance officers have a full range of responsibilities to avoid penalties from federal regulations. These officers monitor all HIPAA requirements to assure compliance. Their responsibilities include the monitoring of data analysis, development of policies and procedures that facilitate the accreditation process. They maintain the records of employee training and activities, plus any technical difficulties. 

Business managers work closely with administrators for planning and coordinating the health services and strategizing future plans. The responsibilities of a business manager include the generation of revenue. They also are in charge of expansion as well as developing contracts. 

Business managers supervise all hospital areas, which includes physicians, health ITs, nurses, medical records and every other department with the help of the electronic medical records system. They analyze reports of effectiveness for each department and guide them to reach their financial goals to maintain their budgets. 

Billing managers are responsible for the security of medical data, so that it is accessible and accurate for billing purposes. The EMR system includes a charge capture module. This is scrubbing software, which is a state-of-the-art program that has reduced billing errors in the health care industry from 35 percent to five percent. A collection module identifies and will also manage billing problems. This is a huge improvement in eliminating billing errors.

A hospital administrator manages, directs and is responsible for the day-to-day hospital functions. They oversee staff hiring and interact with all the health care professionals who are involved with patient care. 

In addition, they prepare schedules using the EHR system for medical doctors and residents. They are required to keep all of the information organized and current. They are also involved in the quality of patient care. In addition, they are responsible for the hospital’s public relations and fund-raising activities.

Electronic Medical Records (EMR) and Electronic Health Records (EHR) are quickly becoming commonplace in hospitals and in private medical practices. They have increased the efficiency of all hospital records and patient information. 

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